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Instructions aux auteurs
 
Printable version

Epileptic Disorders

 

Author Guidelines for Epileptic Disorders

 

Epileptic Disorders is the official, peer reviewed, educational journal of the International League Against Epilepsy (ILAE). It is primarily directed to physicians (neurologists, child neurologists, neurosurgeons, and neurophysiologists) who manage epilepsy. It also aims to create translational educational links between epileptologists in clinical practice and scientists or physicians in research-based institutions (in the fields of neuroscience; including neuroimaging, genetics, neuropsychology, and cognitive neurosciences).

 

An original feature of Epileptic Disorders is the possibility to publish video sequences, to demonstrate what constitutes the essence of epileptic phenomena and clinical semiology. Supplementary neuroimaging, neuropathology, and video-EEG data of didactic value, as well as annotated video-EEG files from animal studies, may also be included on the DVD that accompanies all regular issues of the journal or published online.

 

TYPES OF ARTICLES

 

Review articles

Epileptic Disorders welcomes review articles of high didactic value, which are expected to influence the way clinical epileptology is practiced. Topics should be directly relevant to the understanding, prevention, and treatment of the epilepsies. These can range in length but should not exceed 6,000 words. An abstract should be included. Review articles will undergo the usual peer review process. It is recommended to contact the Editor-in-Chief or one of the Associate Editors before the preparation of a review article. References should refer to publications in which findings were initially reported, rather than subsequent publications that describe the same findings. Reference to (or reproduction of) other review articles on the same topic should be avoided.

 

Original articles

Original articles are published in all fields related to clinical epileptology. The main text of original articles should follow the usual format for scientific articles: abstract (of no more than 300 words), introduction, materials and methods, results, and discussion. The length of articles should not exceed 5,000 words. Priority will be given to articles with an added educational value in the field of clinical epileptology.

 

Clinical commentaries

Case studies and short reports should be concise and brief (preferably not exceed 1,500 words, with one or two figures, and no more than ten references), and presented as: abstract, introduction, case study, and discussion. The abstract should be short (no more than 200 words) and describe the principal aspects of the case report.

 

Anatomo-electro-clinical correlations

Case studies, published under the heading Anatomo-electro-clinical correlations are expected to provide the reader with a comprehensive approach for presurgical evaluation and epilepsy surgery strategies. Articles are presented with the same format used for Clinical commentaries.

The manuscript should include the following: a structured presentation of the clinical semiology and hypotheses regarding the epileptogenic zone(s), justification of the investigations chosen, presentation of the results and comments on how the data contributed (or not) to the therapeutic strategy, an analysis of anatomo-electro-clinical correlations, the decision taken in terms of therapeutic surgery, and results following surgery (if applicable).

Authors are encouraged to provide comments, critical remarks, and suggestions for discussion, as well as supplementary video material. In addition, readers are also encouraged to submit any relevant comments via the online submission system as a Letter to the Editor with reference to the article in question.

 

Video teaching courses

Video teaching material on semiology of epileptic seizures, electroclinical aspects of epilepsy syndromes, and neurosurgery techniques will be considered for publication. The structure should be conceived for educational purposes and the video material must be of high quality. It is recommended to contact the Editor-in-Chief before the preparation of a video teaching course. Together with the video material, authors will be asked to submit a short manuscript summarising the main message of the teaching course, as well as the titles of the sequences included. This will be published in the journal accompanying the DVD and referenced when appropriate.

 

Letters to the Editor

Epileptic Disorders welcomes critical comments on articles recently published in the journal. Letters should preferably not exceed one printed page (1,000 words including references with one table or one figure). At the discretion of the Editor-in-Chief or Associate Editor, the letter may be sent to the author of the article in question and, if possible, may be published in the same issue.

 

Video material

Video material may accompany any of the above, providing that it contributes to the diffusion of truly new information and original material, which is useful to the clinician in everyday practice.

 

MANUSCRIPT FORM

 

Layout

All review articles, original articles, and clinical commentaries should include the following:

- title page (including all information mentioned below);

- abstract;

- main text (e.g. Materials and Methods, Results, Discussion);

- acknowledgements;

- references;

- figure legends (if applicable);

- video legends (if applicable).

The manuscript should be typed double-spaced, using 3-cm margins.

Pages should be numbered consecutively beginning with the title page, including references, and figure legends, and page number and first author's name should appear in the upper right corner of each page.

 

Title page

All review articles, original articles, and clinical commentaries must include a title page with the following: the title of the article, a short running title of not more than five words, one to six key words, the authors' names and affiliations, and details of the corresponding author (name, address, and e-mail address). A separate paragraph should state if the work was supported by a grant or otherwise, and if it was presented at a meeting. If video material is part of the manuscript, mark the upper right corner of the title page of the manuscript with Video sequence is part of MS.

 

Abstract

An abstract must be provided for all review articles, original articles, and clinical commentaries. Abstracts must be factual, presenting the aims, methods, and results of the work, as well as the conclusions reached. Conclusions in the abstract should be clearly supported by evidence provided in the manuscript. Abstracts should contain no abbreviations and no references.

 

References

References should be limited to essential literature and refer to publications in which findings were initially reported, rather than subsequent publications that describe the same findings (e.g. review articles).

The references should be presented in the Harvard style (see International Committee of Medical Journal Editors. Ann Intern Med 1997; 126: 36-47). Do not use numbered references in the text; provide, in parenthesis, the first author's name (followed by et al. for more than two authors) or the first two author names, followed by the year of publication (e.g. Ramantani, 2013; Moshé and Perucca, 2013; Birca et al., 2013).

References should be listed at the end of the paper in alphabetical and chronological order, and not numbered. For multiple publications by the same author, those by the author alone are listed first, followed by those with a second author, and those with two or more authors. For references with more than one author, up to six authors are included; for references with more than six authors, only the first three authors are included, followed by et al. If there is more than one reference by the same author(s) for a given year, these should be listed as a, b, c, etc. Journal titles should be provided in their abbreviated forms (see List of Journals Indexed in Index Medicus).

 

The following are examples:

 

·        Journal article

Kudr M, Krsek P, Maton B, et al. Predictive factors of ictal SPECT findings in paediatric patients with focal cortical dysplasia. Epileptic Disord 2013; 15(4): 383-91.

 

·        Book

Riva D, Bulgheroni S, Zappella M. Neurobiology, diagnosis and treatment in autism - An update. Montrouge: John Libbey Eurotext, 2013.

 

·        Book chapter

Wirrell EC. Outcome of idiopathic generalized epilepsy and the role of EEG discharges. In: Arts WF, Arzimanoglou A, Brouwer OF, Camfield C, Camfield P. Outcome of childhood epilepsies. Montrouge: John Libbey Eurotext, 2013: 149-62.

 

Manuscripts in which the reference citations do not follow this format will be rejected.

To facilitate reading, it is recommended to avoid adding more than four reference citations grouped together. References to papers "in preparation" or "submitted" are not acceptable; if "in press", the name of the journal or book should be given. Reference citations should not include "personal communication" or other inaccessible information; the information derived from personal communication or from unpublished work should be referred to in the text.

References must be accurate, as automatic links from the reference section of each article to Medline are used for the online version of Epileptic Disorders. It is the responsibility of the author to ensure the accuracy of the references in the submitted article.

 

Style

Numbers below 10 or those used at the beginning of sentences should be written in full.

Terms which are mentioned frequently may be abbreviated following definition after the first use of the term if this does not detract from the reader's comprehension. It is highly recommended to provide a table spelling out the most important abbreviations, particularly when abbreviations for genes or metabolic pathways are frequently used. Abbreviations such as CNS, EEG, CSF, AED, MRI, need not be written out. Non-standard abbreviations should be avoided.

Drugs should be referred to using international non-proprietary (generic) names. Tables, figures, and video material should be referred to in the text in italics (e.g. table 1, figure 1, video sequence 1). The journal complies to British spelling.

 

Language

If the manuscript is written by an author whose first language is not English, it is highly recommended that the manuscript is proofread and edited by a native speaker for spelling, grammar, and syntax, prior to submission. If the English of a submitted manuscript is considered to be of insufficient quality by the Editor-in-Chief or Associate Editors, the manuscript will be rejected prior to any further review. If you wish to consider using the services of an English-language editing company, you may wish to contact BioEnglish editing services (bio-english.com) who prepare many of the manuscripts for Epileptic Disorders. Please be aware that the use of a language editing service is managed exclusively between the author and a particular company, and any costs incurred are the sole responsibility of the author.

 

Figures and tables

For maximum quality, figures and graphs should be submitted as separate files using a Windows compatible format (jpg, eps, gif, or tiff). Figures of EEG recordings and imaging should have a resolution of 300 dpi. At the Publisher's discretion, colour illustrations will be reproduced at a cost to the author; an estimate will be given on an individual basis on request. Recognisable photographs of patients must be accompanied by a letter from the corresponding author stating that signed consent forms authorising publication have been obtained for all identifiable patients. It is the authors' responsibility to ensure that all patients have given informed consent. In the event that some illustrations are owned by third parties, it is the responsibility of the author to obtain the necessary permissions in order to include such illustrations and the distribution thereof in this form.

 

Supplementary data

In addition to the main figures to be printed with the manuscript, authors may also provide supplementary data, to be published, free of charge, exclusively as part of the accompanying DVD. A brief description of each figure should appear after the reference and legend sections under the title Supplementary data. Each figure should be referred to separately. At the discretion of the Editor-in-Chief, large files may not be included in the DVD.

 

Video material

Video sequences are preferably submitted in an electronic format. The preferred standard is PAL and material should be sent in a QUICK-TIME® compatible format (Macintosh or PC). In order to digitalise video material from analogue sources, note that the following parameters should be used: PAL FULL SCEEN (768 x 576, PAL one quarter screen: 384 x 288, Image rate: 25/sec) and NTSC FULL SCEEN (640 x 480, NTSC one quarter screen: 320 x 240, Image rate: 29.97/sec). If there is any problem in uploading video material, the Editorial Office should be contacted (epileptic.disorders@gmail.com).

Video material of patients should be brief; approximately three to five minutes per patient is usually adequate. The video should be of a high quality and illustrate the important points described in the manuscript. Whenever possible, it is recommended to insert short explanatory legends immediately preceding video sequences or insert voiceover. When the patient is presented during a seizure in a language other than English, the authors should provide either a translation or, preferably, insert subtitles on the master video sequence(s).

Each video sequence should be accompanied by a legend to be published in the manuscript. The legend is expected to provide a short description of what is illustrated (semiology and/or EEG abnormalities, etc.), including a list of key words that are available on the website of the journal, corresponding to the following categories: phenomenology (maximum three key words), localisation (maximum three words), epilepsy syndrome (one key word), and aetiology (one key word). The key words are used to facilitate the search of video data on the Epileptic Disorders website. It is therefore preferable to choose the corresponding key words from the list available on the journal website. New key words may be chosen, although these will be included at the discretion of the Editor-in-Chief.

The Editor-in-Chief and Associate Editors reserve the right to request additional video editing by the authors or for the journal to edit the video material prior to publication, including insertion of voiceover.

US Federal Privacy rules prohibit sending signed consent forms to the Editor-in-Chief without permission of the patient to do so. Consequently, video sequences which include recognisable patients must be accompanied by a letter from the corresponding author stating that signed consent forms authorising publication have been obtained for all identifiable patients. It is the authors' responsibility to ensure that all patients have given informed consent. Manuscripts will not be reviewed until this signed authorisation is received. If video of deceased patients is to be shown, written permission is necessary from the next of kin. Written parental consent is required for all material of persons under the age of 18 years. It is the responsibility of the authors to obtain any other consent and permission which may be required by the institution in which the recordings were made and to comply with any other local regulations concerning the release of patient material for publication.

 

Ethical considerations

It is the author's responsibility to ensure that any experimental investigations on human subjects have been performed following their informed consent and with the approval of the relevant ethics committee(s). It is the author's responsibility to ensure that all patients or other subjects included on video or other photographic media have given informed consent allowing publication of the material, with the understanding that it will not be used for any other purposes than medical publication.

 

ONLINE SUBMISSION

 

Manuscripts (including all figures, tables, and graphics) are submitted and reviewed exclusively online via the journal's website at:

http://www.epilepticdisorders.com

Your manuscript should be prepared using a word processing program and saved as a doc file (using the first author's name). Submit tables and figuresas separate files, and refer to each as Fig.1.jpg (or .tif), etc. Most file formats may be used including PowerPoint, Excel, and Quick Time. Video material should also be submitted online via the website. When preparing video material, carefully follow the detailed instructions above. All video material should be labelled with the name of the first author.

 

Cover letter

A cover letter must accompany the online submission. Names of all authors must figure in the letter. The authors must acknowledge in their cover letter that they all agree with the submitted version of the manuscript and that the work is not simultaneously under consideration by any other journal. It is understood that the material has not been previously published. If previously published in an abstract form, this should be stated and referenced in the cover letter. Address for correspondence must be clearly indicated, including telephone number, fax number, and email address. If a submitted article includes videos and/or supplementary data, to be included in the DVD that accompanies the journal, this must be indicated in the cover letter.

 

Peer review process

All submissions will be peer reviewed. Every effort will be made to keep the delay for decision to no more than eight weeks. Manuscripts not accepted will not be returned to the authors.

 

Copyright

All published material, manuscripts and video material, will be the copyright of Epileptic Disorders. All authors must sign the copyright transfer document prior to publication. By submitting the manuscript, the corresponding author acknowledges that all the co-authors have seen and approved the final version of the manuscript and agree to share any material used.

 

Proofs

Proofs of the manuscript will only be sent following acceptance. Please note that the manuscript may have been modified for spelling, grammar or syntax and should be checked thoroughly by the authors. The (corrected) proofs should be returned within a week by email. The order form for reprints will be included with the proofs.

 

Disclosure form

The authors should specify any disclosures regarding the submitted article. A disclosure form will be included with the proofs.

 

 

For any further information regarding submission, please contact:

 

The Editorial Office at:

epileptic.disorders@gmail.com

 

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